Therapy Services in Madison, WI

Investment

Fees

15-minute initial phone or video consultation: No Cost

Fully Licensed Clinicians
Initial Assessment: $225
55-minute Individual Therapy Session: $200
55-minute Family or Couple Session: $220

In Training Clinicians
Initial Assessment: $130 – $180
55-minute Individual Therapy Session: $120 – $160
55-minute Family or Couple Session: $140 – $150

Fees for in training clinicians vary by the clinician’s training and experience. Please see their individual pages or contact us for more information.

EMDR Consultation

As of October 2023 Erin will be an EMDR consultant-in-training under the supervision of Rachel Weaver, LISW-S and the Institute for Creative Mindfulness.

Owning our story and loving ourselves through that process is the bravest thing that we will ever do.

~ Brené Brown

No Surprises Act

You have the right to receive a “Good Faith Estimate” explaining how much your medical care will cost. Under the law, healthcare providers need to give patients who don’t have insurance or who are not using insurance an estimate of the bill for medical services.

You have the right to receive a Good Faith Estimate for the total expected cost of any non-emergency services.
Make sure your healthcare provider gives you a Good Faith Estimate in writing at least 1 business day before your service. You can also ask your healthcare provider, and any other provider you choose, for a Good Faith Estimate before you schedule a service.
If you receive a bill that is at least $400 more than your Good Faith Estimate, you can dispute the bill.
Make sure to save a copy or picture of your Good Faith Estimate.

For questions or more information about your right to a Good Faith Estimate, visit www.cms.gov/nosurprises or call (800) 368-1019.

Insurance

We accept Medicaid, Blue Cross/Blue Shield, Dean and Quartz.

HEART Counseling, LLC is a contracted provider with a limited number of insurance carriers and managed care organizations. These insurance companies will reimburse HEART Counseling, LLC for mental health services; however, this is not a guarantee of payment.

It is your responsibility to verify and understand the limits of your coverage, as well as your co-payments and deductibles. Should you choose to use insurance for which HEART Counseling, LLC is not a contracted provider, we will provide you with a statement (called a “Super Bill”) which you can submit to your insurance company to seek reimbursement of fees already paid.

Woman wearing mittens with heart shaped cup of coffee for therapy in Wisconsin

Pillows on a window sill for Madison Wisconsin Therapy

If you use insurance, HEART Counseling, LLC will release information to your insurance company in order to process insurance claims.

This information may include a diagnosis, admission and discharge summaries, progress reports and other relevant medical information to the insurance carrier(s).

It is important to remember that you always have the right to pay for therapy services yourself “out of pocket,” in order to not release this type of information to your insurance.

Practice Policies

Late Cancel & Missed Appointment (“No Show”) Fee

HEART Counseling, LLC, has a firm 24 business hour cancellation policy. If an appointment is cancelled with less than one business days’ notice, you will be charged the cost of the full session. This fee will be charged to your credit card on file within 12 hours of the late-cancelled session.